Privacy policy

 

 

Last updated: July 6, 2026

1. Introduction

This Privacy Policy explains how Healthy Visions (“we,” “us,” or “our”) collects, uses, and protects information when you visit our website and interact with our services.
Our primary service areas are Ohio and Kentucky, including communities in and around Cincinnati and Northern Kentucky.

By using our website, you agree to the practices described in this Privacy Policy.

2. Information We Collect

We may collect the following categories of information:

  • Contact information such as name, email address, phone number, and organization or school when you submit forms.
  • Professional information such as role, school or organization, and program interests when you request our educational services.
  • Usage data such as pages visited, links clicked, time spent on pages, and referral sources.
  • Device and technical data such as browser type, operating system, IP address, and approximate location derived from your IP address.
  • Communication preferences and any information you choose to provide in messages, surveys, or feedback forms.

We do not intentionally collect sensitive information (such as health, financial, or government ID numbers) through our public website. Please do not include sensitive information in website forms.

3. How We Use Your Information

We use the information we collect for the following purposes:

  • To respond to your inquiries and provide information about our educational programs and services.
  • To schedule, manage, and improve our programming with schools and community organizations in Ohio and Kentucky.
  • To send you updates, resources, newsletters, or event information consistent with your communication preferences.
  • To understand how visitors use our website, including which pages are most helpful, so we can improve content and usability.
  • To maintain the security and integrity of our website, systems, and services.

We use aggregated and anonymized data (which does not identify you personally) to analyze trends and improve our programs.

4. Cookies and Tracking Technologies

We use cookies and similar technologies to improve your experience, understand website usage, and support our communications.

Cookies are small text files stored on your device. We may use:

  • Essential cookies to enable core site functionality.
  • Performance and analytics cookies to understand how visitors use our site.
  • Functional cookies to remember preferences such as language or region.

You can adjust your browser settings to refuse cookies or to alert you when cookies are being used. If you disable cookies, some features of the website may not function properly.

5. Use of Google Analytics

We use Google Analytics (GA4) to understand how visitors use our website. Google Analytics may collect information such as:

  • Pages visited and actions taken on the site.
  • Browser and device information.
  • Approximate location based on IP address.
  • Referral sources, campaigns, and basic engagement metrics.

Google Analytics may use first‑party cookies or similar identifiers (such as _ga cookies) to distinguish users and sessions. We use this information to:

  • Measure website traffic and performance.
  • Understand which content is most useful for visitors.
  • Improve navigation and user experience.

We do not intentionally send names, email addresses, or other directly identifying information to Google Analytics. You can learn more about how Google uses data at Google’s “How Google uses information” page and can use available tools (such as browser settings or add‑ons) to limit Analytics tracking.

If we enable any advertising or remarketing features in the future, we will update this policy to explain those features and your choices.

Opting out of Google Analytics

You can:

Please note that disabling cookies may affect some website functionality.

6. Use of HubSpot

We use HubSpot as our customer relationship management (CRM) and marketing platform. HubSpot helps us:

 

  • Manage contact information and communication preferences.
  • Send newsletters, program updates, and educational content.
  • Track responses to emails and forms to improve our outreach.

When you complete a form on our website, the information you provide may be stored in HubSpot. HubSpot processes this data on our behalf and in accordance with its own privacy and security practices. We use HubSpot to:

  • Keep accurate records of schools, organizations, and individuals who engage with our programs.
  • Tailor communications based on your expressed interests.
  • Maintain opt‑in and opt‑out records for email communications.

You can unsubscribe from HubSpot‑managed emails at any time by using the “unsubscribe” link in the email or by contacting us directly.

https://legal.hubspot.com/privacy-policy

7. Legal Bases and Regional Focus

Although our primary focus is serving communities in Ohio and Kentucky, visitors may access our site from other locations. Depending on your location, we rely on one or more of the following legal bases to process personal information:

  • Your consent, when you opt in to communications or accept certain cookies.
  • Our legitimate interests in operating and improving our programs and website.
  • Our need to perform a contract or agreement with you or your organization.
  • Compliance with applicable laws and regulations.

Local privacy laws may grant you additional rights; we aim to honor those rights in a way consistent with our mission to support youth and families.

8. How We Share Information

We do not sell your personal information. We may share information in limited circumstances:

  • With trusted service providers such as HubSpot and website hosting or analytics providers who assist us in operating the website and delivering communications.
  • With schools, partners, or organizations, when needed to coordinate programming, you request.
  • When required by law, regulation, or legal process, or to protect our rights, safety, or the safety of others.
  • In aggregated or anonymized form that does not identify individuals, for reporting and program evaluation.
  • Service providers are contractually required to protect your information and use it only for the services they provide to us.

9. Data Retention and Security

We retain personal information only as long as necessary for the purposes described in this policy, and as required by applicable laws or agreements.
We use reasonable administrative, technical, and physical safeguards to protect information from unauthorized access, use, or disclosure.

No system can be guaranteed 100% secure, but we strive to maintain practices that are appropriate for our mission‑driven organization and the communities we serve.

10. Your Choices and Rights

You have choices regarding how we use your information:

  • Opt‑out of marketing emails by using the unsubscribe link or contacting us.
  • Update or correct your contact information by reaching out to us.
  • Adjust browser settings to control cookies and certain tracking technologies.
  • If applicable under your local law, request access to or deletion of your personal information we hold.

To exercise these choices, please contact us using the information provided below.

11. Children and Youth

Our educational programs focus on youth, but our public website is intended for use by adults such as parents, educators, and community partners.
We do not knowingly collect personal information from children under 13 through our public website forms. If you believe a child has provided us personal information online, please contact us so we can review and address the situation.

12. Third‑Party Links

Our website may link to other websites or resources. We are not responsible for the privacy practices or content of those third‑party sites. We encourage you to review their privacy policies before sharing information.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. When we update the policy, we will revise the “Last updated” date at the top, and in some cases we may provide additional notice.

14. Donor Privacy

If you make a donation through our website or otherwise support Healthy Visions, we may collect information related to your gift, such as your name, mailing address, email address, phone number, payment details, donation amount, donation date, and any communication or recognition preferences you provide.

We use donor information to process donations, issue receipts and tax acknowledgments, maintain donation records, communicate about gifts and related activities, provide updates about our mission, and comply with legal, accounting, and reporting obligations.

We do not sell, rent, or trade donor personal information to other organizations.

We may share donor information only with service providers who help us process donations, maintain records, send acknowledgments, or operate our systems, and only to the extent necessary for those services.

Payment information is processed through secure third-party payment processors when applicable. Sensitive payment data such as full credit card numbers should be handled only as needed to process the donation and typically should not be retained by the organization after processing unless required by the payment provider or by law.

If donors are recognized in reports, on the website, or in other materials, a donor may request to remain anonymous. When an anonymity request is made, the donor’s name and, where requested, the donation amount will not be publicly disclosed except as required by law.

Donors may also request to limit communications, update their contact information, or ask to be removed from fundraising communications by contacting us using the contact information listed in this policy.

15. Contact Us

If you have questions about this Privacy Policy or our data practices, or if you wish to exercise your privacy rights, please contact us:

Healthy Visions

516 Linn Street

Unit 210

Cincinnati, Ohio 45203

info@healthyvisions.org

If you have a Data Privacy Request, Click Here.